This position assist in coordinating the purchasing process for all purchases throughout the District, assists in the RFP process, monitors contract performance, and insures the accurate reflection of inventory and fixed asset accounts in the financial statements.
Formal Solicitations - Assist in the planning and preparation of Request for Proposals (RFP's), Request for Qualifications (RFQ’s) and Invitations to Bid (ITB’s). Assist in preparing and publishing formal solicitations. Assist in opening formal solicitations and formulates bid tabulations. Assist in publicizing and coordinates proposal evaluations. Constructs and maintains solicitation files. Monitor the RFP process for opportunities to improve the process.
EDUCATION - Lead in educating and training of new and existing users in the Purchasing system. Train departments on the fixed assets/CER process.
INVENTORY - Lead in establishing par levels for reorder District-wide. Assist with the planning and performing physical inventory taking at all District Locations. Identify opportunities to improve inventory processes and implement same.
FIXED ASSETS - Lead in the entering fixed assets additions, retirements and transfers in the Fixed Assets system. Work with Accounting and Finance Directors to insure accurate reporting of capital accounts.
CONTRACTS - Ensure contracts are in place for all purchase requisitions for District Goods and Services. Analyze existing contracts for improvements in cost and efficiencies throughout the District.
PURCHASING PROCESS - Lead in reviewing invoices and purchase orders to ensure accurate and best pricing per contracts. Performs the processing of requisitions to purchase orders. Coordinates and orders site supplies. Functions as the purchasing resource for user departments and functions as the mediator of user and vendor issues. Assess existing purchasing processes for improvements. Meet with end users to identify areas where the process should be revised to improve user satisfaction.
OTHER - Assist with constructing and monitoring entries for the District’s purchasing website. Assists and reviews the proposed policy and procedure changes. Assist in implementation of Purchasing and related systems. Special projects as assigned to meet the requirements of the general statement of job.
Emergency duty may be required of the incumbent that includes working in Red Cross shelters or to perform other emergency duties including, but not limited to, responses to threats or disasters, man-made or natural.
This job description reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a complete description of all the work requirements and expectations that may be inherent in the position. The omission of specific statements of duties does not exclude them from the position. Management of the Health Care District of Palm Beach County reserves the right to assign duties not listed herein as necessary to accomplish the goals of the organization.
Associate’s degree in Business Administration, Accounting, Finance, or related field required; Bachelor’s degree preferred.
At least five three (3) to five (5) years previous governmental purchasing experience.
CPPO (Certified Public Purchasing Officer) Certification, CPPB (Certified Professional Public Buyer) Certification, and/or CPM (Certified Purchasing Manager) Certification, APP (Accredited Purchasing Practitioner) Certification preferred.