This is a dynamic position that focuses on great people skills and the opportunity to be responsible for organizing and handling administrative duties that support staff and an efficient HR department. Such duties include processing scanning documents; handling mails; maintaining records, charts, and reports; and providing general information to the public and other Health Care District personnel. Incumbents acquire department-specific knowledge and expertise through experience, and develop the ability to perform more complex tasks as a result of such.
Completes electronic scanning of all files and documents.
Maintains, updates, and manages department filing system, including retrieving files, records, reports, and charts as directed.
Performs keyboard tasks in updating, maintaining, and assembling various department records, reports, claims, and files as applicable to assigned department.
Responds to both written and telephone concerns and inquiries from the public, other personnel, and outside agencies; resolves the concern or directs to appropriate entities.
Conducts verification of employment for current and prior employees.
Answers and screens incoming phone calls and directs calls to the proper place.
Operates a variety of common modern office equipment in performing essential functions (e.g., telephone systems, copy machines, computer terminals, printers, facsimile machines).
Prints various letters, records, reports, and related documentation; makes copies of such where applicable; distributes to appropriate entities.
Reviews various forms, records, and applications as applicable to assigned department to ensure information is accurate, complete, and current.
Ensures destruction of records and coordinates with Records Department in conjunction with HR records policy.
Acts as liaison between the department, other departments, and outside agencies, gathering and relaying information as needed.
Serves as backup to the Human Resource Assistant at the District’s Home Office, as needed.
Coordinates and assists with monthly New Hire Orientation.
Assists other employees by relaying instructions, coordinating efficient workflow, and requesting information as needed.
Emergency duty may be required of the incumbent that includes working in Red Cross shelters or to perform other emergency duties including, but not limited to, responses to threats or disasters, man-made or natural.
This job description reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a complete description of all the work requirements and expectations that may be inherent in the position. The omission of specific statements of duties does not exclude them from the position. Management of the Health Care District of Palm Beach County reserves the right to assign duties not listed herein as necessary to accomplish the goals of the organization.
High school diploma or GED required.
One (1) to two (2) years previous administrative experience required. Experience in Human Resources preferred.