The Human Resources Assistant provides administrative support to the Human Resources department. The incumbent in this role will support the HR needs of employees through strong organization and technology skills along with a highly customer-focused approach to Human Resources. This position is located at Lakeside Medical Center in Belle Glade, FL.
Assists new employees with the completion of their new hire paperwork. Follows the new employee checklist to ensure all items are completed or obtained from the employee, including identification badges.
Conducts all appropriate background screening and licensure verification.
Enters data into HR system accurately to ensure proper employee pay and deductions. Enters, updates, and removes employees from various related systems.
Assists with processing personnel requisitions, performance evaluations, PCNs and other HR related paperwork ensuring proper signatures.
Performs keyboard tasks in updating and maintaining various department records, charts, reports, claims and files, as applicable to assigned department.
Provides service to internal and external candidates regarding employment opportunities. Support candidates by verifying the status of applications, providing, and assisting with the online application process.
Provides service to a variety of internal and external customers in the assigned departments. Maintains confidentiality.
Ensures employee issues are communicated and or directed to the appropriate HR staff member for follow up and resolution. Notifies HR Manager of all employee relations inquiries/issues.
Prints various letters, records, reports and related documentation; makes copies of such where applicable; distributes to appropriate entities.
Represents the Human Resources Department in a positive customer-focused manner while maintaining and providing timely follow-up/status of requests. Returns phone calls/electronic messages in a timely manner.
Acts as liaison between the department, other departments and outside agencies, gathering and relaying information as needed.
Serves as receiver for department purchase orders and helps manage credit card reconciliation for the HR, Department as needed.
Assists with filing and scanning as needed.
Assists with New Hire Orientation as needed.
Assist with open enrollment, wellness committee activities, etc. as needed.
Plans, schedules and arranges orientation, other trainings, and onboarding functions as needed.
Emergency duty may be required of the incumbent that includes working in Red Cross shelters or to perform other emergency duties including, but not limited to, responses to threats or disasters, man-made or natural.
This job description reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a complete description of all the work requirements and expectations that may be inherent in the position. The omission of specific statements of duties does not exclude them from the position. Management of the Health Care District of Palm Beach County reserves the right to assign duties not listed herein as necessary to accomplish the goals of the organization.
Associate’s degree required, Bachelor’s degree preferred. Equivalent combination of experience may substitute for minimum education requirements.
Two (2) to three (3) years of administrative experience required. HR experience preferred.
Valid Florida Driver’s License required.